LIFE Programme

Created in 1994, Prospect C&S is an independent consultancy specialized in environment, climate action, rural development, and food security.

Over the years, Prospect C&S team has gained extensive experience in implementing specific studies or managing contracts for various national and international clients. Prospect C&S has a strong track record in monitoring EC LIFE-funded projects in the BENELUX and in South East Europe covering all strands of this EU Programme: Climate Action, Nature and Biodiversity, Circular Economy & Quality of Life (CEQL/Environment).

Prospect C&S also hosts in its offices the Coordination Team of the LIFE External Monitoring Team.

Prospect C&S is looking for a full time Administrative Assistant to provide administrative and logistical support to the Coordination Team staff (estimated starting month: January 2024).

• www.prospect-cs.be
• www.elmen-eeig.eu
• http://ec.europa.eu/environment/life/

Key responsibilities and main duties

The Administrative Assistant :

• Assists the ELMEN Coordination team in managing day-to-day operations;
• Organises meetings and takes minutes;
• Organises from A to Z and facilitates events;
• Supports training on EU policy developments related to the LIFE programme (Admin for e-learning: online distribution of modules, participant administration, follow-up, user support);
• Liaises with various IT support (E.T. IT Platform, Butler, EUSurvey, eProposal, eGrant, Funding & Tender Portal);
• Assists in ensuring sound data management;
• Distributes, collects and compiles administrative and operational documents for: Client(s), Contract Managers, Regional teams, etc.;
• Helps in the preparation of various types of documents (compilation of data, reports, feedback surveys, etc.);
• Deals with phone and email inquiries;
• Welcomes and assists visitors.
• Assists with daily office management.

Requirements and skills:

• Level of education which corresponds to a Bachelor’s degree.
• Excellent command of English (written and spoken).
• Good communication/presentation skills in English.
• Ability to communicate effectively with team members, clients, and other stakeholders.
• Willingness to share knowledge and support team members.
• Ability to adapt to changes and thrive in a dynamic work environment.
• Willingness to take on new challenges and learn new skills.
• Good analytical and problem-solving skills.
• Ability to think critically and find creative solutions to challenges.
• Ability to prioritize tasks and meet deadlines. Flexible with multitasking.
• Knowledge of other EU languages would be seen as an advantage.
• Excellent knowledge of Micrososft 365 environment including MS Teams, Sharepoint, Excel, Word and PPT.
• Team player with a sense of responsibility and initiative.

Prospect C&S is currently looking for a full-time employee.

What we offer?

• A competitive salary package based on the experience of the selected candidate.
• The possibility of gaining first-hand experience working in a consultancy company as part of an international team.
• A permanent contract (CDI).

Location: Prospect C&S office in Brussels (Please note that you should have a valid work permit to work in Belgium). The position implies a daily presence in the office in Brussels.

Application: To apply, please submit your CV (Europass format) and (1 page max.) motivation letter in English by 01/12/2023 17:00 (Brussels time) to the following email addresses: g.lemenaheze@prospect-cs.be Please note that only pre-selected candidates will be contacted.